Equipment Checkout · EM Field Guide

A QR code on each device links here. Employees check a device out or back in with three fields -- the flow updates the tracker and logs history automatically.

Status *

In use (checking out) Available (returning)

Expected return date

Device number(s) *

Cmd/Ctrl-click to select more than one device. Edit this option list to match your inventory.

Tracker (auto-filled by the flow)

Reference only -- the checkout flow writes these fields automatically, they are not part of the employee-facing form.

Checked-out date

Expected return date

Inventory control #

Grant inventory #

Expenditure name

Asset type

Serial number

The flow does two writes, not one: it updates the tracker list (person's name and email if "In use," otherwise just status), then creates an item in a separate Checkout History list. The tracker answers "where is it now." The history list answers "where has it been." Add the history list from day one -- retrofitting an audit trail later is much harder.

emrevolution.net/solutions/ourhouse/checkout EM Field Guide · Our House